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Hover the mouse pointer over a button and _____ displays with information about the button.

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Microsoft Word XP is the word processing application in the Microsoft Office suite. Create professional-looking, formatted text documents with this powerful word processing software.

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By the end of this lesson, you should be able to:

  • Identify the parts of the Word XP window
  • Change the document view
  • Operate the drop-down menus
  • Identify the task pane

Let's briefly review the basic parts of the Word XP window before we move onto word processing.

Shown below is the Microsoft Word default window. When Word is launched, a new blank document—or default window—opens in Print Layout view. Although window elements are fully explained in our Windows course, here is a brief explanation of the Word window.

Hover the mouse pointer over a button and _____ displays with information about the button.

This displays the document name followed by a program name.

Menu bar

This contains a list of options to manage and customize documents.

Standard toolbar

This contains shortcut buttons for the most popular commands.

Formatting toolbar

This contains buttons used for formatting.

Ruler

This is used to set margins, indents, and tabs.

Insertion point

This is the location where the next character appears.

End-of-document marker

This indicates the end of the document.

Help

This provides quick access to Help topics.

Scroll bars

These are used to view parts of the document.

Status bar

This displays the position of the insertion point and working mode buttons.

Task pane

This provides easy access to commonly used menus, buttons, and tools.

View buttons

These change the layout view of the document to normal, web layout, print layout, and outline view.

Office Assistant

This links to the Microsoft Office Help feature.

In an effort to provide various ways in which to view your work in progress and remain organized, Word XP offers five views for your document. The five views are normal, print layout, web layout, outline, and full screen.

Normal view is best used for typing, editing, formatting and proofreading. It provides a maximum amount of space without rulers or page numbers cluttering your view.

Web Layout view shows what your text will look like on a webpage.

Print Layout view shows what your document will look like when it is printed. Under Print Layout view, you can see all elements of the page. Print Preview shows you this as well.

Outline view is used to create and edit outlines. Outline view only shows the headings in a document. This view is particularly handy when making notes.

Full Screen view displays ONLY the document you are working on. All other pieces of the Word window are removed except for one button that allows you to close the view screen.

Changing your document view:

  • Click View on the menu bar.
  • Select the view of your choice.

    Hover the mouse pointer over a button and _____ displays with information about the button.

    OR

  • Click one of the four buttons at the bottom-left of your Word window (View Full Screen is not available in this location).

    Hover the mouse pointer over a button and _____ displays with information about the button.

Each Office XP program features a menu bar. The menu bar is made up of different menus. Each menu contains commands that enable you to work within the program. If you have used a previous version of Microsoft Word, you may notice that the menu bar in Word XP operates slightly differently than before.

Word XP uses drop-down menus that initially display commands users most often need.

Operating the new drop-down menus

To open a menu:

  • Click a menu name on the menu bar.
  • View the commands listed under the drop-down menu.
  • With the menu open, drag the mouse pointer to a command and click it to select the command. (As you drag your mouse pointer over the commands, each command is highlighted in light blue.)

    Hover the mouse pointer over a button and _____ displays with information about the button.

  • If there is a small black triangle next to a command, hover the mouse pointer over the command with the triangle and a cascading menu with additional options will appear. Point and click to make a selection from the cascading menu.

    Hover the mouse pointer over a button and _____ displays with information about the button.

  • Commands that are not used often in XP are initially hidden from the viewer. If you do not see all of the commands on a menu, click the double arrows at the bottom of the drop-down menu. You can also double-click the menu to expand it.

    Hover the mouse pointer over a button and _____ displays with information about the button.

The task pane is new in Word XP. When opened, the task pane will appear on the right side of the Word window. The task pane provides easy access to commonly used menus, buttons, and tools. By default, the task pane will appear when Word XP is first launched.

If you do not see your task pane, you can view it by either selecting certain commands or by manually opening it.

To open the task pane:

  • Click View in the menu bar.
  • Select Task Pane.

    Hover the mouse pointer over a button and _____ displays with information about the button.

Along the top bar of the task pane, you should see small backward and forward buttons on the left, as well as a down arrow on the right. To view different task panes available to you, click the down arrow. Once you have opened different task panes, you can navigate them by clicking the left and right arrow button on the left. To close your task pane, click the X symbol on the far-right of the bar.

Hover the mouse pointer over a button and _____ displays with information about the button.
Hover the mouse pointer over a button and _____ displays with information about the button.

Challenge!

  • Start Word.
  • Create a new document from the task pane.
  • Type the following: "This lesson taught me the basics of the Word XP window."
  • Change the document view to Web Layout View.
  • Exit Word without saving.

/en/wordxp/save-and-save-as-/content/

Cards Return to Set Details

Term
The title of a presentation is displayed in the _____.
 Definition
Term
Dialog boxes can be displayed by clicking the _____ located in the lower-right corner of some groups.
 Definition
Term
What happens when PowerPoint encounters a proper name, an abbreviation, or a technical term?
 Definition
It treats the word as a misspelling and places a red line under it.
Term
If you have closed the Tabs pane, how do you redisplay it?
 Definition
click the View tab and then click Normal in the Presentation Views group
Term
In the accompanying figure, why is slide four selected?
 Definition
it is the current slide in the Slide pane
Term
In the accompanying figure, what is the section on the right of the window called?
 Definition
Term
In the accompanying figure, what is the set of three blue boxes with circles inside and the arrow across them known as?
 Definition
Term
In the accompanying figure, what does the small button by the lower-right corner of the arrow represent?
 Definition
that options are provided for inserting text
Term
If a Text pane is not displayed, what does the control look like to access and display it again?
 Definition
a tab with two arrows pointing to the right and left
Term
Why might formatting changes that you created not appear in a Text pane?
 Definition
not all formatting changes are evident in the Text pane
Term
When you point to a hyperlink, the mouse point changes to a(n) ________________________.
 Definition
Term
How many action buttons are provided in PowerPoint?
 Definition
Term
In the accompanying figure, what is the Action Settings applied to?
 Definition
Term
When an object is close to a guide, it automatically _________________________ to attach to it.
 Definition
Term
The ____ is the control center in Word.
 Definition
Term
As shown in Figure 1-2, a(n) _____ is an on-screen note that provides the name of the command, available keyboard shortcut(s), a description of the command, and sometimes instructions for how to obtain help about the command.
 Definition
Term
To enter a blank line into a document, press the ____ key without typing any text on the line.
 Definition
Term
____ are words or phrases that describe a document.
 Definition
Term
_____ are types of changes that occur when text has been omitted from a document and must be inserted later.
 Definition
Term
With ____ editing, the selected item is moved to the new location and then inserted there.
 Definition
Term
The ____ shortcut keys remove character formatting
 Definition
Term
A(n) ____ is a placeholder for data whose contents can change.
 Definition
Term
To select a sentence, press and hold down the ____ key and then click the sentence.
 Definition
Term
To search for a special character, first click the More button in the Find dialog box and then use the ____ button.
 Definition
Term
The ____, which automatically appears based on certain tasks you perform, contains commands related to changing the appearance of text in a document.
 Definition
Term
Figure 3-1

As an alternative to using the Recolor button on the Format tab to display the Recolor gallery shown in the accompanying figure, you can right-click the graphic, click ____ on the shortcut menu, click Picture in the left pane and then click the Recolor button.

 Definition
Term
____ characters often are used in a table of contents to precede page numbers.
 Definition
Term
On the horizontal ruler, an upside down T indicates a ____ tab stop.
 Definition
Term
Typing text, followed by two hyphens, followed by more text and then a space changes the two hyphens to a(n) ____.
 Definition
Term
If you want to select the first and third rows in the table in the accompanying figure, you select the first row, and then hold down the ____ key while selecting the third row.
 Definition
Term
Items like the phone number in the accompanying figure are copied from a(n) ____ document.
 Definition
Term
Each of the following is a type of proposal except a(n) ____ proposal.
 Definition
Term
To place a border using the same settings as the most recently defined border, click the ____.
 Definition
Border button on the Home tab
Term
If you do not want the border style to carry forward each time the ENTER key is pressed, you need to ____.
 Definition
Term
To change alignment for a document but retain a different alignment for the first page, a new ____ must be created in the document.
 Definition
Term
If you have a header and footer that you want to appear in all sections of a document, you would leave the ____ button selected on the Design tab.
 Definition
Term
You use the ____ command on a chart’s shortcut menu to move legend placement in a chart like the one shown in the accompanying figure
 Definition
Term
Word’s ____ is used to create a complex table like the one shown in the accompanying figure.
 Definition
Term
The green circle in Figure 5-1 is the object’s ____.
 Definition
Term
In a data source, fields ____.
 Definition
may be listed in any order
Term
____ results are the results that represent the value to display after Word evaluates the instructions of the IF field.
 Definition
Term
Records can be merged based on the contents of a specific ____.
 Definition
Term
The order of data records can be verified without printing them by using the ____ button on the Mailings tab.
 Definition
Term
The horizontal lines in the nameplate in the accompanying figure are called ____.
 Definition
Term
To change all margin settings, use the Margins button on the ____ tab.
 Definition
Term
 Definition
Term
To format a graphic as floating, first select it and then use the ____ button on the Format tab.
 Definition
Term
To create a drop cap, display the ____ tab on the menu bar and then click the Drop Cap button.
 Definition
Term
____ graphics are visual representations of ideas.
 Definition
Term
The run-around should be at least ____ and should be the same for all graphics in a document.
 Definition
Term
(T/F)A dialog box can remain open and visible while working on a presentation, but a task pane must be closed before continuing to work.
 Definition
Term
(T/F)The Mini toolbar contains buttons for bold, italics, and alignment
 Definition
Term
(T/F)The shortcut menu initially contains the Save, Undo, and Redo commands
 Definition
Term
(T/F)You cannot save PowerPoint 2007 files in previous version formats
 Definition
Term
(T/F)When a new slide is added to a presentation, PowerPoint keeps the same layout used on the previous slide.
 Definition
Term
(T/F)Slides cannot be duplicated.
 Definition
Term
(T/F)PowerPoint 2007 files can be viewed in previous versions of PowerPoint only after downloading a compatibility pack from Microsoft.
 Definition
Term
(T/F)It is considered good practice to save a presentation and then print it.
 Definition
Term
(T/F)In the Background Styles gallery, the backgrounds are arranged from black to white.
 Definition
Term
(T/F)You can add your own clips to slides.
 Definition
Term
(T/F)A photograph or clip art can be inserted into a slide and not only into a content placeholder.
 Definition
Term
(T/F)A clip art picture is an object imported from the Microsoft Clip Organizer.
 Definition
Term
(T/F)Some formatting changes show in the corresponding shapes but may not show in the associated Text pane.
 Definition
Term
(T/F)Brightness changes the overall lightness and darkness of an image and contrast changes the difference between the darkest and lightest areas of an image.
 Definition
Term
(T/F)Contrast and brightness can be changed by predefined percentage increments.
 Definition
Term
(T/F)Pictures can be directly imported from a scanner or a camera into PowerPoint 2007.
 Definition
Term
(T/F)There is a table border button in the Table Styles group called No Border.
 Definition
Term
(T/F)Items snapping to guides can be turned off.
 Definition
Term
(T/F)To remove the Key Tip badges shown in Figure 1-4, press the ESC key until all the badges disappear.
 Definition
Term
(T/F)A raised dot (·) shows where the ENTER key was pressed.
 Definition
Term
(T/F)A document may wordwrap differently depending on the type of printer being used.
 Definition
Term
(T/F)After a document is saved the first time, Word automatically assigns a different file name each time it is saved subsequently.
 Definition
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(T/F)If you want to print multiple copies of a document, display the Print dialog box by clicking the Print button on the Standard toolbar.
 Definition
Term
(T/F)To quit Word, click the Restore button on the right side of the title bar.
 Definition
Term
(T/F)In Word, the default typing mode is overtype mode.
 Definition
Term
(T/F)To place your name to the left of the page number, as shown in Figure 2-2 and as required by the MLA style, you must create a header that contains the page number.
 Definition
Term
(T/F)To delete a note, select the note reference mark in the footnote text by dragging through the note reference mark, and then click the Cut button on the Home tab.
 Definition
Term
(T/F)In Word, the default typing mode is overtype mode.
 Definition
Term
(T/F)When you drag the Hanging Indent marker, the Left Indent marker moves with it.
 Definition
Term
(T/F)To place your name to the left of the page number, as shown in Figure 2-2 and as required by the MLA style, you must create a header that contains the page number.
 Definition
Term
(T/F)The MLA style requires that the works cited be listed in alphabetical order by the author’s last name or, if the work has no author, by the work’s title.
 Definition
Term
(T/F)From within Word, you can search through various forms of reference information.
 Definition
Term
(T/F)While plagiarism is unethical, it is not considered an academic crime.
 Definition
Term
(T/F)Each time the ENTER key is pressed, any custom tab stops are carried forward to the next paragraph.
 Definition
Term
(T/F)To display the New Document dialog box, click the Office Button and then click New.
 Definition
Term
(T/F)The difference between an AutoCorrect entry and a building block is that the building block feature makes corrections automatically as soon as the SPACEBAR or a punctuation key is pressed, whereas the F3 key must be pressed or the AutoCorrect command clicked to instruct Word to make an AutoCorrect correction.
 Definition
Term
(T/F)To see exactly how a document will look when it is printed, it can be displayed in print preview as shown in the accompanying figure.
 Definition
Term
(T/F)SmartArt graphics cannot contain shapes.
 Definition
Term
(T/F)You cannot change text formatting through the Reveal Formatting task pane; you only can view the formatting.
 Definition
Term
(T/F)When a document is inserted, Word inserts the document at the location of the insertion point.
 Definition
Term
(T/F)If the insertion point is positioned in the middle of a document when a second document is inserted, the first document is replaced by the inserted document
 Definition
Term
(T/F)Shown in the accompanying figure, Microsoft Graph is an embedded application with its own menus and commands.
 Definition
Term
(T/F)When you use Word’s Draw Table feature to draw the boundary, rows, and columns of a table like the one shown in the accompanying figure, you drag the pencil pointer on the screen.
 Definition
Term
(T/F)You can change row height by dragging the row border.
 Definition
Term
(T/F)The basic content of a group of form letters is the same; however, items like name and address are different from one letter to the next.
 Definition
Term
(T/F)A Microsoft Office Address List is a Microsoft Excel spreadsheet file.
 Definition
Term
(T/F)If a WordArt object that extends from the left to the right margins is centered between the left and right margins, you may not notice a difference in its position after you click the Center button.
 Definition
Term
(T/F)When inserting a continuous section break, the term, continuous, means the new section is on the same page as a previous section.
 Definition
Term
(T/F)The Drop Cap button is found on the Page Layout tab
 Definition
Term
(T/F)Word allows you to split the window into two separate panes, each containing the current document and having its own scroll bar.
 Definition
Term
(T/F)The Notes pane is primarily for graphics, animations, and hyperlinks.
 Definition
Term
(T/F)The Ribbon contains seven top-level groups.
 Definition
Term
(T/F)Clicking the Redo button reverses the last undo action.
 Definition
Term
(T/F)Use the ALT key to select different placeholders or different paragraph text that are nonadjacent.
 Definition
Term
(T/F)There is a Save As button located on the Quick Access Toolbar.
 Definition
Term
(T/F)To close the Notes pane, click the X to the right of the Outline tab.
 Definition
Term
(T/F)The slide layout choices are available in the Layout gallery.
 Definition
Term
(T/F)Seven layouts are available.
 Definition
Term
(T/F)Individually-added clips can be added directly to a slide or to the Art Organizer
 Definition
Term
(T/F)When using the Format Painter button, the mouse appears as a paint can.
 Definition
Term
(T/F)Use the SHIFT key to select more than one area of text to apply formatting to.
 Definition
Term
(T/F)The WordArt Graphic dialog box includes a description of each design.
 Definition
Term
(T/F)Scanned pictures are vector pictures and have jagged edges.
 Definition
Term
(T/F)Bitmap graphics also are known as raster images.
 Definition
Term
(T/F)The transparency default settings range from 0 to 100%.
 Definition
Term
(T/F)Because the Contrast feature is a(n) instant preview, the change will show on the slide as you hover the mouse over a contrast increase option.
 Definition
Term
(T/F)Hyperlinked text displays as underlined.
 Definition
Term
(T/F)When the insertion point is in the bottom-right cell of a table, press the ALT key to add more rows.
 Definition
Term
(T/F)An active cell in an Excel worksheet can be identified by a heavy border. .
 Definition
Term
(T/F)A(n) action button allows you to jump non-sequentially to another slide. .
 Definition
Term
(T/F)A minimized window fills the entire screen.
 Definition
Term
(T/F)A minimized window fills the entire screen.
 Definition
Term
(T/F)The Ribbon tab currently displayed is called the contextual tab.
 Definition
Term
(T/F)Some buttons and boxes have arrows that, when clicked, display a gallery as shown in Figure 1-1.
 Definition
Term
(T/F)When you point to a command on the Ribbon, all or part of the command glows in shades of yellow and orange, and an Enhanced ScreenTip appears on the screen, as shown in Figure 1-2.
 Definition
Term
(T/F)Line spacing is the amount of space above and below a paragraph.
 Definition
Term
(T/F)If you have a right-aligned paragraph and you want to make it left-aligned, click the Align Text Left button.
 Definition
Term
(T/F)The conclusion, which follows the introduction, consists of several paragraphs that support the topic.
 Definition
Term
(T/F)If your hand is on the keyboard, use the Ribbon for formatting.
 Definition
Term
(T/F)A Quick Style is a predefined style that appears in the Styles gallery on the Quick Access Toolbar.
 Definition
Term
(T/F)The Normal style does not put any extra blank space between lines when you press the ENTER key.
 Definition
Term
(T/F)When the Mini toolbar appears, it initially is transparent.
 Definition
Term
(T/F)If you want to use the gallery shown in the accompanying figure to change a graphic back to its original colors, you can click Restore in the gallery
 Definition
Term
(T/F)Typing an ordinal followed by a space or a hyphen makes part of the ordinal into a subscript.
 Definition
Term
(T/F)Typing an ordinal followed by a space or a hyphen makes part of the ordinal into a subscript.
 Definition
Term
(T/F)Write proposal text using passive voice.
 Definition
Term
(T/F)Typing an ordinal followed by a space or a hyphen makes part of the ordinal into a subscript.
 Definition
Term
(T/F)Microsoft Office 2007 includes Microsoft Graph graphics, which are visual representations of ideas.
 Definition
Term
(T/F)If you want to remove all formats from a SmartArt graphic and start over, you would click the Reset Graphic button on the SmartArt Tools Design tab
 Definition
Term
(T/F)You can use the Zoom button to display the entire page quickly in the document window.
 Definition
Term
(T/F)The Mail Merge task pane displays a template, which is a step by step progression that guides you through the merging process.
 Definition
Term
(T/F)In the merge process, the main document contains the variable, or changing, values in each form letter.
 Definition
Term
(T/F)In the merge process, the main document contains the constant, or unchanging, text, punctuation, spaces, and graphics.
 Definition
Term
(T/F)Instead of clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank record
 Definition
Term
(T/F)In Figure 5-5, the Previous Record button can be used to display the values from the record just before the current one in the data source.
 Definition
Term
(T/F)WordArt like that in the accompanying figure is treated as Word text.
 Definition
Term
(T/F)Word can place a border on the top, bottom, left, and right edges of a paragraph.
 Definition
Term
(T/F)Click Display All on the View tab to display each open Word document on the screen.
 Definition
Term
(T/F)Right-click a document’s title bar to make it fill the entire screen.
 Definition
Term
(T/F)PPT is a file format, an example of which is shown in the accompanying figure, which is created by Adobe Systems that shows all elements of a printed document as an electronic image.
 Definition
Term
The Cut button is located in the _________________________ group.
 Definition
Term
____________________ add pattern and texture to a background
 Definition
Term
If you point to a background on the Background Styles gallery, a(n) ____________________ with the background’s name appears.
 Definition
Term
The Find command is available on the ____________________ tab.
 Definition
Term
If the layouts offered in PowerPoint 2007 are not adequate for your needs, you can create a ____________________ layout
 Definition
Term
The globe image in the lower-left corner of a clip art image in the Clip Art task pane indicates that it was obtained from the Microsoft Office ____________________ site.
 Definition
Term
Webdings, Webdings 2, and Webdings 3 ____________________ have a variety of symbols.
 Definition
Term
Choosing well-coordinated colors and styles for text and objects in a presentation is possible by using ____________________.
 Definition
Term
The interior of a line, shape, or character is known as ____________________.
 Definition
Term
The ____________________ command cuts unwanted areas of a picture except an animated GIF picture.
 Definition
Term
Each SmartArt graphic has a(n) ____________________ with bullets that function as an outline.
 Definition
Term
You can add your name and class name as ____________________.
 Definition
Term
In the accompanying figure, what initially was one cohesive object has now been ____________________.
 Definition
Term
n the accompanying figure, the small blue circles on each part of the image are known as ____________________.
 Definition
Term
A(n) ____________________ is defined by the number of rows and columns.
 Definition
Term
The ____________________ button in the Find and Replace dialog box changes all occurrences of a particular item.
 Definition
Term
The Thesaurus button is located on the ____________________ tab.
 Definition
Term
A(n) ____________________ button is a built-in 3-D button that can perform tasks such as displaying the next slide or providing help.
 Definition
Term
The left edge of the _________________________ shows the current page followed by the total number of pages in the document, the number of words in the document, and a button to check spelling and grammar.
 Definition
Term
Most galleries support _________________________, as shown in Figure 1-1, which is a feature that allows you to point to a gallery choice and see its effect in the document — without actually selecting the choice.
 Definition
Term
When you begin typing text, the _________________________ appears on the status bar with an animated pencil writing on paper that indicates Word is checking for spelling and grammar errors.
 Definition
Spelling and Grammar Check icon
Term
A(n) _________________________ is a specific location on a storage medium.
 Definition
Term
_________________________ is the process of changing the way characters appear on the screen and in print.
 Definition
Term
As more lines of text are typed than Word can display in the document window, Word _________________________ the top or bottom portion of the document off the screen.
 Definition
Term
The MLA style uses the term ____________________ for the bibliographical list of sources.
 Definition
Term
The MLA documentation style requires that you ____________________ the entire research paper; that is, one blank line should display between each line of text.
 Definition
Term
The ____________________ feature can be used to format and enter text, graphics, and other items.
 Definition
Term
The ____________________ is the top triangle at the 0" mark on the horizontal ruler shown in Figure 2-3.
 Definition
Term
Word automatically numbers notes sequentially by placing a(n) ____________________ in the body of the document and also to the left of the note text.
 Definition
Term
As documents that exceed one page are typed, Word automatically inserts page breaks like those in Figure 2-4, called ____________________, when it determines the text has filled one page according to paper size, margin settings, line spacing, and other settings.
 Definition
Term
A(n) ____________________ is a type of paragraph formatting in which the first line extends to the left of the rest of the paragraph.
 Definition
Term
A(n) ____________________ usually contains an applicant’s educational background and job experience, in addition to some personal information.
 Definition
Term
A(n) ____________________ is similar to a form with prewritten text; that is, Word prepares the requested document with text and/or formatting common to all documents of this nature.
 Definition
Term
In Word the term, ____________________, refers to returning the formatting to the Normal style.
 Definition
Term
You can drag a(n) ____________________, which is the border to the right of a column, until the column is the desired width.
 Definition
Term
An entire table can be resized by dragging the ____________________, which is a small square that displays when pointing to the bottom-right corner of a table like the one shown in the accompanying figure.
 Definition
Term
The ____________________ shown in the accompanying figure is a temporary storage area that can hold up to 24 items (text or graphics) copied from any Office application.
 Definition
Term
The ____________________ allows you to display formatting applied to text.
 Definition
Reveal Formatting task pane
Term
A(n) ____________________ is text that prints at the bottom of each page in a document.
 Definition
Term
Graph places the contents of a table into a(n) ____________________.
 Definition
Term
In Word, you can select several segments of text that are not next to each other, called ____________________, by selecting the first segment of text and then holding down the CTRL key while selecting each additional segment.
 Definition
Term
____________________ is the process of combining the contents of a data source with a main document.
 Definition
Term
A(n) ____________________ contains instructions for filling in areas of the document.
 Definition
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A(n) ____________________ is a graphic that you create using Word.
 Definition
Term
In the main document, the field names linked to the data source are called ____________________.
 Definition
Term
The ____________________ contains several fields related to an address, such as name, street address, city, state, and ZIP code.
 Definition
Term
In an IF field, Word evaluates the ____________________ if the condition is true.
 Definition
Term
As shown in the accompanying figure, lines that separate the areas of a newsletter are called _________________________.
 Definition
Term
In a(n) _________________________ fill effect, colors blend into one another.
 Definition
Term
A(n) _________________________ is text that is copied from the text of a document and given graphical emphasis so it stands apart and draws the reader’s attention.
 Definition
Term
Dialog boxes can be displayed by clicking the _____ located in the lower-right corner of some groups.
 Definition
Term
What happens when PowerPoint encounters a proper name, an abbreviation, or a technical term?
 Definition
It treats the word as a misspelling and places a red line under it.
Term
If you have closed the Tabs pane, how do you redisplay it?
 Definition
click the View tab and then click Normal in the Presentation Views group
Term
In the accompanying figure, why is slide four selected?
 Definition
it is the current slide in the Slide pane
Term
In the accompanying figure, what is the section on the right of the window called?
 Definition
Term
In the accompanying figure, what is the set of three blue boxes with circles inside and the arrow across them known as?
 Definition
Term
In the accompanying figure, what does the small button by the lower-right corner of the arrow represent?
 Definition
that options are provided for inserting text
Term
If a Text pane is not displayed, what does the control look like to access and display it again?
 Definition
a tab with two arrows pointing to the right and left
Term
Why might formatting changes that you created not appear in a Text pane?
 Definition
not all formatting changes are evident in the Text pane
Term
When you point to a hyperlink, the mouse point changes to a(n) ________________________.
 Definition
Term
How many action buttons are provided in PowerPoint?
 Definition
Term
In the accompanying figure, what is the Action Settings applied to?
 Definition
Term
When an object is close to a guide, it automatically _________________________ to attach to it.
 Definition
Term
The ____ is the control center in Word.
 Definition
Term
As shown in Figure 1-2, a(n) _____ is an on-screen note that provides the name of the command, available keyboard shortcut(s), a description of the command, and sometimes instructions for how to obtain help about the command.
 Definition
Term
To enter a blank line into a document, press the ____ key without typing any text on the line.
 Definition
Term
____ are words or phrases that describe a document.
 Definition
Term
_____ are types of changes that occur when text has been omitted from a document and must be inserted later.
 Definition
Term
With ____ editing, the selected item is moved to the new location and then inserted there.
 Definition
Term
The ____ shortcut keys remove character formatting
 Definition
Term
A(n) ____ is a placeholder for data whose contents can change.
 Definition
Term
To select a sentence, press and hold down the ____ key and then click the sentence.
 Definition
Term
To search for a special character, first click the More button in the Find dialog box and then use the ____ button.
 Definition
Term
The ____, which automatically appears based on certain tasks you perform, contains commands related to changing the appearance of text in a document.
 Definition
Term
Figure 3-1

As an alternative to using the Recolor button on the Format tab to display the Recolor gallery shown in the accompanying figure, you can right-click the graphic, click ____ on the shortcut menu, click Picture in the left pane and then click the Recolor button.

 Definition
Term
____ characters often are used in a table of contents to precede page numbers.
 Definition
Term
On the horizontal ruler, an upside down T indicates a ____ tab stop.
 Definition
Term
Typing text, followed by two hyphens, followed by more text and then a space changes the two hyphens to a(n) ____.
 Definition
Term
If you want to select the first and third rows in the table in the accompanying figure, you select the first row, and then hold down the ____ key while selecting the third row.
 Definition
Term
Items like the phone number in the accompanying figure are copied from a(n) ____ document.
 Definition
Term
Each of the following is a type of proposal except a(n) ____ proposal.
 Definition
Term
To place a border using the same settings as the most recently defined border, click the ____.
 Definition
Border button on the Home tab
Term
If you do not want the border style to carry forward each time the ENTER key is pressed, you need to ____.
 Definition
Term
To change alignment for a document but retain a different alignment for the first page, a new ____ must be created in the document.
 Definition
Term
If you have a header and footer that you want to appear in all sections of a document, you would leave the ____ button selected on the Design tab.
 Definition
Term
You use the ____ command on a chart’s shortcut menu to move legend placement in a chart like the one shown in the accompanying figure
 Definition
Term
Word’s ____ is used to create a complex table like the one shown in the accompanying figure.
 Definition
Term
The green circle in Figure 5-1 is the object’s ____.
 Definition
Term
In a data source, fields ____.
 Definition
may be listed in any order
Term
____ results are the results that represent the value to display after Word evaluates the instructions of the IF field.
 Definition
Term
Records can be merged based on the contents of a specific ____.
 Definition
Term
The order of data records can be verified without printing them by using the ____ button on the Mailings tab.
 Definition
Term
The horizontal lines in the nameplate in the accompanying figure are called ____.
 Definition
Term
To change all margin settings, use the Margins button on the ____ tab.
 Definition
Term
 Definition
Term
To format a graphic as floating, first select it and then use the ____ button on the Format tab.
 Definition
Term
To create a drop cap, display the ____ tab on the menu bar and then click the Drop Cap button.
 Definition
Term
____ graphics are visual representations of ideas.
 Definition
Term
The run-around should be at least ____ and should be the same for all graphics in a document.
 Definition
Term
(T/F)A dialog box can remain open and visible while working on a presentation, but a task pane must be closed before continuing to work.
 Definition
Term
(T/F)The Mini toolbar contains buttons for bold, italics, and alignment
 Definition
Term
(T/F)The shortcut menu initially contains the Save, Undo, and Redo commands
 Definition
Term
(T/F)You cannot save PowerPoint 2007 files in previous version formats
 Definition
Term
(T/F)When a new slide is added to a presentation, PowerPoint keeps the same layout used on the previous slide.
 Definition
Term
(T/F)Slides cannot be duplicated.
 Definition
Term
(T/F)PowerPoint 2007 files can be viewed in previous versions of PowerPoint only after downloading a compatibility pack from Microsoft.
 Definition
Term
(T/F)It is considered good practice to save a presentation and then print it.
 Definition
Term
(T/F)In the Background Styles gallery, the backgrounds are arranged from black to white.
 Definition
Term
(T/F)You can add your own clips to slides.
 Definition
Term
(T/F)A photograph or clip art can be inserted into a slide and not only into a content placeholder.
 Definition
Term
(T/F)A clip art picture is an object imported from the Microsoft Clip Organizer.
 Definition
Term
(T/F)Some formatting changes show in the corresponding shapes but may not show in the associated Text pane.
 Definition
Term
(T/F)Brightness changes the overall lightness and darkness of an image and contrast changes the difference between the darkest and lightest areas of an image.
 Definition
Term
(T/F)Contrast and brightness can be changed by predefined percentage increments.
 Definition
Term
(T/F)Pictures can be directly imported from a scanner or a camera into PowerPoint 2007.
 Definition
Term
(T/F)There is a table border button in the Table Styles group called No Border.
 Definition
Term
(T/F)Items snapping to guides can be turned off.
 Definition
Term
(T/F)To remove the Key Tip badges shown in Figure 1-4, press the ESC key until all the badges disappear.
 Definition
Term
(T/F)A raised dot (·) shows where the ENTER key was pressed.
 Definition
Term
(T/F)A document may wordwrap differently depending on the type of printer being used.
 Definition
Term
(T/F)After a document is saved the first time, Word automatically assigns a different file name each time it is saved subsequently.
 Definition
Term
(T/F)If you want to print multiple copies of a document, display the Print dialog box by clicking the Print button on the Standard toolbar.
 Definition
Term
(T/F)To quit Word, click the Restore button on the right side of the title bar.
 Definition
Term
(T/F)In Word, the default typing mode is overtype mode.
 Definition
Term
(T/F)To place your name to the left of the page number, as shown in Figure 2-2 and as required by the MLA style, you must create a header that contains the page number.
 Definition
Term
(T/F)To delete a note, select the note reference mark in the footnote text by dragging through the note reference mark, and then click the Cut button on the Home tab.
 Definition
Term
(T/F)In Word, the default typing mode is overtype mode.
 Definition
Term
(T/F)When you drag the Hanging Indent marker, the Left Indent marker moves with it.
 Definition
Term
(T/F)To place your name to the left of the page number, as shown in Figure 2-2 and as required by the MLA style, you must create a header that contains the page number.
 Definition
Term
(T/F)The MLA style requires that the works cited be listed in alphabetical order by the author’s last name or, if the work has no author, by the work’s title.
 Definition
Term
(T/F)From within Word, you can search through various forms of reference information.
 Definition
Term
(T/F)While plagiarism is unethical, it is not considered an academic crime.
 Definition
Term
(T/F)Each time the ENTER key is pressed, any custom tab stops are carried forward to the next paragraph.
 Definition
Term
(T/F)To display the New Document dialog box, click the Office Button and then click New.
 Definition
Term
(T/F)The difference between an AutoCorrect entry and a building block is that the building block feature makes corrections automatically as soon as the SPACEBAR or a punctuation key is pressed, whereas the F3 key must be pressed or the AutoCorrect command clicked to instruct Word to make an AutoCorrect correction.
 Definition
Term
(T/F)To see exactly how a document will look when it is printed, it can be displayed in print preview as shown in the accompanying figure.
 Definition
Term
(T/F)SmartArt graphics cannot contain shapes.
 Definition
Term
(T/F)You cannot change text formatting through the Reveal Formatting task pane; you only can view the formatting.
 Definition
Term
(T/F)When a document is inserted, Word inserts the document at the location of the insertion point.
 Definition
Term
(T/F)If the insertion point is positioned in the middle of a document when a second document is inserted, the first document is replaced by the inserted document
 Definition
Term
(T/F)Shown in the accompanying figure, Microsoft Graph is an embedded application with its own menus and commands.
 Definition
Term
(T/F)When you use Word’s Draw Table feature to draw the boundary, rows, and columns of a table like the one shown in the accompanying figure, you drag the pencil pointer on the screen.
 Definition
Term
(T/F)You can change row height by dragging the row border.
 Definition
Term
(T/F)The basic content of a group of form letters is the same; however, items like name and address are different from one letter to the next.
 Definition
Term
(T/F)A Microsoft Office Address List is a Microsoft Excel spreadsheet file.
 Definition
Term
(T/F)If a WordArt object that extends from the left to the right margins is centered between the left and right margins, you may not notice a difference in its position after you click the Center button.
 Definition
Term
(T/F)When inserting a continuous section break, the term, continuous, means the new section is on the same page as a previous section.
 Definition
Term
(T/F)The Drop Cap button is found on the Page Layout tab
 Definition
Term
(T/F)Word allows you to split the window into two separate panes, each containing the current document and having its own scroll bar.
 Definition
Term
(T/F)The Notes pane is primarily for graphics, animations, and hyperlinks.
 Definition
Term
(T/F)The Ribbon contains seven top-level groups.
 Definition
Term
(T/F)Clicking the Redo button reverses the last undo action.
 Definition
Term
(T/F)Use the ALT key to select different placeholders or different paragraph text that are nonadjacent.
 Definition
Term
(T/F)There is a Save As button located on the Quick Access Toolbar.
 Definition
Term
(T/F)To close the Notes pane, click the X to the right of the Outline tab.
 Definition
Term
(T/F)The slide layout choices are available in the Layout gallery.
 Definition
Term
(T/F)Seven layouts are available.
 Definition
Term
(T/F)Individually-added clips can be added directly to a slide or to the Art Organizer
 Definition
Term
(T/F)When using the Format Painter button, the mouse appears as a paint can.
 Definition
Term
(T/F)Use the SHIFT key to select more than one area of text to apply formatting to.
 Definition
Term
(T/F)The WordArt Graphic dialog box includes a description of each design.
 Definition
Term
(T/F)Scanned pictures are vector pictures and have jagged edges.
 Definition
Term
(T/F)Bitmap graphics also are known as raster images.
 Definition
Term
(T/F)The transparency default settings range from 0 to 100%.
 Definition
Term
(T/F)Because the Contrast feature is a(n) instant preview, the change will show on the slide as you hover the mouse over a contrast increase option.
 Definition
Term
(T/F)Hyperlinked text displays as underlined.
 Definition
Term
(T/F)When the insertion point is in the bottom-right cell of a table, press the ALT key to add more rows.
 Definition
Term
(T/F)An active cell in an Excel worksheet can be identified by a heavy border. .
 Definition
Term
(T/F)A(n) action button allows you to jump non-sequentially to another slide. .
 Definition
Term
(T/F)A minimized window fills the entire screen.
 Definition
Term
(T/F)A minimized window fills the entire screen.
 Definition
Term
(T/F)The Ribbon tab currently displayed is called the contextual tab.
 Definition
Term
(T/F)Some buttons and boxes have arrows that, when clicked, display a gallery as shown in Figure 1-1.
 Definition
Term
(T/F)When you point to a command on the Ribbon, all or part of the command glows in shades of yellow and orange, and an Enhanced ScreenTip appears on the screen, as shown in Figure 1-2.
 Definition
Term
(T/F)Line spacing is the amount of space above and below a paragraph.
 Definition
Term
(T/F)If you have a right-aligned paragraph and you want to make it left-aligned, click the Align Text Left button.
 Definition
Term
(T/F)The conclusion, which follows the introduction, consists of several paragraphs that support the topic.
 Definition
Term
(T/F)If your hand is on the keyboard, use the Ribbon for formatting.
 Definition
Term
(T/F)A Quick Style is a predefined style that appears in the Styles gallery on the Quick Access Toolbar.
 Definition
Term
(T/F)The Normal style does not put any extra blank space between lines when you press the ENTER key.
 Definition
Term
(T/F)When the Mini toolbar appears, it initially is transparent.
 Definition
Term
(T/F)If you want to use the gallery shown in the accompanying figure to change a graphic back to its original colors, you can click Restore in the gallery
 Definition
Term
(T/F)Typing an ordinal followed by a space or a hyphen makes part of the ordinal into a subscript.
 Definition
Term
(T/F)Typing an ordinal followed by a space or a hyphen makes part of the ordinal into a subscript.
 Definition
Term
(T/F)Write proposal text using passive voice.
 Definition
Term
(T/F)Typing an ordinal followed by a space or a hyphen makes part of the ordinal into a subscript.
 Definition
Term
(T/F)Microsoft Office 2007 includes Microsoft Graph graphics, which are visual representations of ideas.
 Definition
Term
(T/F)If you want to remove all formats from a SmartArt graphic and start over, you would click the Reset Graphic button on the SmartArt Tools Design tab
 Definition
Term
(T/F)You can use the Zoom button to display the entire page quickly in the document window.
 Definition
Term
(T/F)The Mail Merge task pane displays a template, which is a step by step progression that guides you through the merging process.
 Definition
Term
(T/F)In the merge process, the main document contains the variable, or changing, values in each form letter.
 Definition
Term
(T/F)In the merge process, the main document contains the constant, or unchanging, text, punctuation, spaces, and graphics.
 Definition
Term
(T/F)Instead of clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank record
 Definition
Term
(T/F)In Figure 5-5, the Previous Record button can be used to display the values from the record just before the current one in the data source.
 Definition
Term
(T/F)WordArt like that in the accompanying figure is treated as Word text.
 Definition
Term
(T/F)Word can place a border on the top, bottom, left, and right edges of a paragraph.
 Definition
Term
(T/F)Click Display All on the View tab to display each open Word document on the screen.
 Definition
Term
(T/F)Right-click a document’s title bar to make it fill the entire screen.
 Definition
Term
(T/F)PPT is a file format, an example of which is shown in the accompanying figure, which is created by Adobe Systems that shows all elements of a printed document as an electronic image.
 Definition
Term
The Cut button is located in the _________________________ group.
 Definition
Term
____________________ add pattern and texture to a background
 Definition
Term
If you point to a background on the Background Styles gallery, a(n) ____________________ with the background’s name appears.
 Definition
Term
The Find command is available on the ____________________ tab.
 Definition
Term
If the layouts offered in PowerPoint 2007 are not adequate for your needs, you can create a ____________________ layout
 Definition
Term
The globe image in the lower-left corner of a clip art image in the Clip Art task pane indicates that it was obtained from the Microsoft Office ____________________ site.
 Definition
Term
Webdings, Webdings 2, and Webdings 3 ____________________ have a variety of symbols.
 Definition
Term
Choosing well-coordinated colors and styles for text and objects in a presentation is possible by using ____________________.
 Definition
Term
The interior of a line, shape, or character is known as ____________________.
 Definition
Term
The ____________________ command cuts unwanted areas of a picture except an animated GIF picture.
 Definition
Term
Each SmartArt graphic has a(n) ____________________ with bullets that function as an outline.
 Definition
Term
You can add your name and class name as ____________________.
 Definition
Term
In the accompanying figure, what initially was one cohesive object has now been ____________________.
 Definition
Term
n the accompanying figure, the small blue circles on each part of the image are known as ____________________.
 Definition
Term
A(n) ____________________ is defined by the number of rows and columns.
 Definition
Term
The ____________________ button in the Find and Replace dialog box changes all occurrences of a particular item.
 Definition
Term
The Thesaurus button is located on the ____________________ tab.
 Definition
Term
A(n) ____________________ button is a built-in 3-D button that can perform tasks such as displaying the next slide or providing help.
 Definition
Term
The left edge of the _________________________ shows the current page followed by the total number of pages in the document, the number of words in the document, and a button to check spelling and grammar.
 Definition
Term
Most galleries support _________________________, as shown in Figure 1-1, which is a feature that allows you to point to a gallery choice and see its effect in the document — without actually selecting the choice.
 Definition
Term
When you begin typing text, the _________________________ appears on the status bar with an animated pencil writing on paper that indicates Word is checking for spelling and grammar errors.
 Definition
Spelling and Grammar Check icon
Term
A(n) _________________________ is a specific location on a storage medium.
 Definition
Term
_________________________ is the process of changing the way characters appear on the screen and in print.
 Definition
Term
As more lines of text are typed than Word can display in the document window, Word _________________________ the top or bottom portion of the document off the screen.
 Definition
Term
The MLA style uses the term ____________________ for the bibliographical list of sources.
 Definition
Term
The MLA documentation style requires that you ____________________ the entire research paper; that is, one blank line should display between each line of text.
 Definition
Term
The ____________________ feature can be used to format and enter text, graphics, and other items.
 Definition
Term
The ____________________ is the top triangle at the 0" mark on the horizontal ruler shown in Figure 2-3.
 Definition
Term
Word automatically numbers notes sequentially by placing a(n) ____________________ in the body of the document and also to the left of the note text.
 Definition
Term
As documents that exceed one page are typed, Word automatically inserts page breaks like those in Figure 2-4, called ____________________, when it determines the text has filled one page according to paper size, margin settings, line spacing, and other settings.
 Definition
Term
A(n) ____________________ is a type of paragraph formatting in which the first line extends to the left of the rest of the paragraph.
 Definition
Term
A(n) ____________________ usually contains an applicant’s educational background and job experience, in addition to some personal information.
 Definition
Term
A(n) ____________________ is similar to a form with prewritten text; that is, Word prepares the requested document with text and/or formatting common to all documents of this nature.
 Definition
Term
In Word the term, ____________________, refers to returning the formatting to the Normal style.
 Definition
Term
You can drag a(n) ____________________, which is the border to the right of a column, until the column is the desired width.
 Definition
Term
An entire table can be resized by dragging the ____________________, which is a small square that displays when pointing to the bottom-right corner of a table like the one shown in the accompanying figure.
 Definition
Term
The ____________________ shown in the accompanying figure is a temporary storage area that can hold up to 24 items (text or graphics) copied from any Office application.
 Definition
Term
The ____________________ allows you to display formatting applied to text.
 Definition
Reveal Formatting task pane
Term
A(n) ____________________ is text that prints at the bottom of each page in a document.
 Definition
Term
Graph places the contents of a table into a(n) ____________________.
 Definition
Term
In Word, you can select several segments of text that are not next to each other, called ____________________, by selecting the first segment of text and then holding down the CTRL key while selecting each additional segment.
 Definition
Term
____________________ is the process of combining the contents of a data source with a main document.
 Definition
Term
A(n) ____________________ contains instructions for filling in areas of the document.
 Definition
Term
A(n) ____________________ is a graphic that you create using Word.
 Definition
Term
In the main document, the field names linked to the data source are called ____________________.
 Definition
Term
The ____________________ contains several fields related to an address, such as name, street address, city, state, and ZIP code.
 Definition
Term
In an IF field, Word evaluates the ____________________ if the condition is true.
 Definition
Term
As shown in the accompanying figure, lines that separate the areas of a newsletter are called _________________________.
 Definition
Term
In a(n) _________________________ fill effect, colors blend into one another.
 Definition
Term
A(n) _________________________ is text that is copied from the text of a document and given graphical emphasis so it stands apart and draws the reader’s attention.
 Definition

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Hover the mouse pointer over a button and _____ displays with information about the button.

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